Purchase ordersAll guides
Purchase orders
A purchase order in Tr3e starts from your planned units and your vendor's prices. Check it, approve it, send the PDF, and follow it until the goods arrive.
Start an order
Choose New purchase order under Purchase Orders, or Create → Purchase order.
From a product, you can start one without leaving the page: on the variant's Manufacturing tab, open a line's menu → Create Purchase Order. The order is created with that variant on it, priced from its manufacturing.
Fill it in
An order has four sections.
- Details: the PO number (left empty, the next number is used), a Reference such as FW26 drop 2, the order date, your details as the buyer, and the vendor.
- Products: choose Add product. Each product gets a table with a row per variant and a column per size. Quantities start from the planned units, and prices from the variant's manufacturing price for this vendor.
- Shipping & payment: who receives the goods, the delivery date and terms (EXW, FOB, DDP…), tax, discount and payment terms.
- Review: the order as your vendor will read it.
Your company details and usual terms come from Settings → General, so every order starts filled in.
Your vendor's currency
If the vendor invoices in another currency, Tr3e offers to Switch to it. Prices that come from manufacturing are converted at the latest ECB rate, and the total is also shown in your own currency.
Check, approve, send
While the order is a Draft, Review lists anything that stops it being approved, such as a missing vendor email or a row without a price. Click an item to jump to it.
| Status | Means | Next step |
|---|---|---|
| Draft | Being written. The only status you can edit. | Approve |
| Approved | Checked and locked. | Mark as sent |
| Sent | With the vendor. | Mark as received |
| Received | The goods have arrived. | Close |
| Closed | Done. |
Approve locks the order. Later changes to the products don't reach an order you've sent. To change it, move it Back to Draft and approve it again.
Tr3e doesn't email the order for you. Choose Download PDF, send it to your vendor, then Mark as sent.
Follow it
- The Status log shows every step, who took it and when.
- Every order has its own discussion: comment, attach files and mention your team.
- Each product's page lists the orders it's on.
Next
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